JOB TITLE: Program & Operations Coordinator
REPORTS TO: Chief Executive Officer
FLSA STATUS: Full-Time, Exempt, with Benefits
Summary of Position
The Program & Operations Coordinator supports the execution of key initiatives at the Pikes Peak Community Foundation (PPCF) by providing program management, scheduling, and administrative support. This position serves as the primary operations lead for the Our Spacious Skies regional visioning initiative, coordinating logistics, timelines, and materials related to this high-profile community engagement effort. The Coordinator also supports internal and external meetings, board functions, and affiliate group activities and/or events.
Essential Job Responsibilities
Program Management & Initiative Operations
- Serve as the lead operations coordinator for Our Spacious Skies, overseeing all scheduling, logistics, task tracking, and deadlines
- Support the CEO and/or other team members for public-facing events and appearances related to Our Spacious Skies, including ensuring timely submission of presentation materials and event logistics
- Maintain initiative timelines, dashboards, calendars, and coordination with staff, consultants, and community stakeholders
- Track deliverables and follow up with internal and external contributors to ensure initiative goals stay on schedule
Meeting & Event Planning
- Plan and manage scheduling and logistics for meetings and events for Our Spacious Skies, including steering committees, stakeholder forums, and public events
- Coordinate logistics, materials, and communications for PPCF Board and Board Committee meetings (meeting material packets, minutes, in-meeting logistics)
- Organize and support events for the Professional Advisors Council and other affiliate or advisory groups
- Liaise with venues, vendors, and attendees to ensure high-quality event execution
Administrative & Operational Support
- Provide scheduling, agenda prep, and administrative support for PPCF leadership
- Prepare meeting materials, take notes, track follow-ups, and manage related communications
- Support development of reports, presentations, and other external-facing materials
Documentation & Reporting
- Maintain accurate and accessible records for meetings, budgets, communications, and deliverables related to strategic initiatives
- Assist with internal tracking and reporting for program milestones and board-related activities
Professionalism and Engagement
- Enthusiastically supports the mission, vision, and strategic goals of PPCF to serve both internal and external customers
- Lives the commitments of the PPCF:
- Mission First: We earn trust and deliver value through our steadfast commitment to community improvement
- Excellence in Everything: We hold ourselves accountable and never waver from the high-performance standards required to address the region’s critical issues and opportunities
- Walk Our Talk: We listen to and embrace innovative and diverse ideas and celebrate the generous who share our optimism for the future
- Conducts self in a professional manner, following PPCF’s policies and procedures, including but not limited to confidentiality
- Evaluates own performance and assumes responsibility for professional development, maintaining current knowledge of all changes affecting area of work
- Provides proactive, creative cross-functional thinking and ideas to enhance service to customers
- Demonstrates ability to work effectively with others
- Actively participates in meetings, committees, and volunteer opportunities within the organization
- Leads and participates as a team member utilizing agreed upon behaviors and a collaborative style
Knowledge, Skills, and Abilities
- Exceptionally strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
- Superb written, verbal, and interpersonal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability. Forward looking thinker, who actively seeks opportunities and proposes solutions
- Highly resourceful team-player, with the ability to also be extremely effective and independent
- Proven ability to handle confidential information with discretion
- Adaptable to competing demands and demonstrated ability to deliver customer/client service and response at the highest level
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced and demanding work environment
Qualifications
- Bachelor’s degree in relevant field; or equivalent years of comparable experience
- 3–5 years of experience in program coordination, administrative operations, and event planning
- Experience with Board and committee scheduling and record keeping including minutes preferred
- Demonstrated ability to manage logistics and timelines for complex, public-facing projects and programs
- Excellent organizational and time-management skills with strong attention to detail
- Proficiency in Microsoft Office; experience with programs or event management software preferred
Physical/Mental Requirements
- Must be able to sit for long periods of time
- Involves periodic repetitive movement associated with keyboarding
- Requires extreme attention to detail
- Frequent pressures related to meeting deadlines and fulfilling scheduling requirements
- Frequent distracting influences such as people, phone calls, noise, and so forth
- Simultaneous handling of multiple tasks on a regular basis
- Frequent intermittent or cyclical work pressures
- Frequent irregularity of work hours and extended workdays, and evening meetings/events
- Requires attendance at meetings on- and off-site and occasional travel
- Occasional on-call availability to handle work problems, emergencies/crisis situations etc., at all hours
Work Environment
This position operates primarily in a quiet, well-lit, smoke-free office environment where temperatures are regulated. This is an in-person position in Downtown Colorado Springs. The successful candidate must be able to commute to the office daily.
Inclusion and Belonging
PPCF seeks diverse perspectives, experiences, and skills to enhance our culture and fulfill our commitment. Employees are expected to contribute to a welcoming environment by embracing inclusion and treating all colleagues, volunteers, and customers with respect and dignity.
Salary Range: $58,000 to $62,000
Full time, benefits include medical insurance, retirement plan, and generous vacation allowance.
To apply, email a cover letter and resume to careers@ppcf.org. Applications will be accepted until the position is filled.