Program Coordinator (temporary 1 year position)

Position: 
Program Coordinator (temporary 1 year position)
Employment: 
Full time
Location: 
Denver (partially remote)
Organization Name: 
Colorado Creative Industries
Application Deadline: 
Tuesday, August 16, 2022
Job Description: 

Department Information

The Office of Economic Development and International Trade (OEDIT) fosters a positive business climate, encourages quality economic development through the support of local and regional economic development activities across the state. A comprehensive slate of programs within OEDIT’s divisions work together to offer economic development services for all Colorado businesses – new and expanding, traditional and emerging, small and large – including retention programs to ensure continued competitiveness of Colorado’s economic base, and job training to keep Colorado’s workforce the best in the nation. 

The mission of the Creative Industries Division (CCI) of the Colorado Office of Economic Development and International Trade is to promote, support and expand the creative industries to drive Colorado’s economy, grow jobs and enhance our quality of life. 

Description of Job

Reporting to the Creative Industries Division Director, the Program Coordinator will be responsible for supporting Creative Industries’ administration and grant programs. Grant programs include Arts Relief, Community Revitalization, NEA/American Recovery Plan, Colorado Creates, Creative Districts and Change Leader Creative Response Grants. Funding for this position is tied to the implementation of the Community Revitalization Grant; this is a temporary position through June 2023. 

Responsibilities will include the following:

  1. Support CCI Grant Programs

  • Provides technical assistance and guidance to applicants and grantees (e.g. answers phone/email inquiries about application deadlines, required application materials, final report requirements).

  • Coordinates meetings and documents with CCI grant team members and panel review members

  • Enter/update contacts and accounts in Salesforce 

  • Assist with grant application and review process including eligibility review, panel meeting logistics, and award notifications.

  • Collect and compile awardees’ relevant documents

  • Prepare grant documents for Accounting department processing 

  • Prepares grant documents for 3rd Party Administrator of Community Revitalization Grant Fund

  • Enter payment requests, expense reimbursements

  • Provide assistance with grantee reporting processes

 

  1. Provide program and operational administration support

  • Coordinates logistics for review panel and Council meetings, including communication with review panel and Council members regarding attendance and travel requirements, preparation of  meeting materials

  • Provides technical and administrative support for CCI programs including grant review panels and Council meetings, including meeting minutes

  • Responds to general phone and email inquiries

  • Prepare office supply orders

  • Other tasks as assigned

 

Qualifications

  • Two years of administrative experience with a private, public or non-profit organization or agency. 

  • An undergraduate degree in non-profit management, business administration, arts administration, or management information systems.

  • Ability to work independently, exercise initiative, and apply sound judgment. 

  • Ability to communicate effectively, both orally and in writing. 

  • Problem-solving, planning and organizing skills, and proficiency in managing multiple tasks are also important.

  • Intermediate knowledge of Salesforce CRM Management, Adobe Suite, Microsoft Word, Excel and Power Point

 

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job, and that candidate may come from a less traditional background. CCI will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

 

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

 

Conditions of Employment 

Applicants must pass a thorough background check prior to employment.

Effective September 20, 2021, employees will be required to attest to and verify whether or not they are fully vaccinated for COVID-19. Employees who have not been fully vaccinated may be required to submit to serial testing in the future. Upon hire, new employees will have three (3) business days to provide attestation to their status with proof of vaccination. Vaccinated employees must provide proof of vaccination.

 

Note: Fully Vaccinated means two (2) weeks after a second dose in a two-dose series of the COVID-19 vaccine, such as the Pfizer or Moderna vaccine, or two (2) weeks after the single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine, as defined by the most recent State of Colorado’s Public Health Order and current guidance issued by the Colorado Department of Public Health & Environment.

 

Supplemental Information

 

Salary Range: $47,000 - $53,000 Annually

 

Benefits

The State of Colorado/Office of the Governor offers generous benefits to full-time employees including:

  • Annual leave accrued at 13.33 hours per month

  • Sick leave accrued at 6.66 hours a month

  • 11 paid holidays per year

  • Medical plans - choice of Cigna or Kaiser; several plan options (including High Deductible Health Plan with HSA); most plans  offered with significant state contribution towards premium

  • Dental and vision plans

  • Flexible spending accounts

  • State-paid life insurance policy of $50,000

  • Choice of 2 retirement plans (defined contribution or defined benefit) with generous state contribution

  • Optional 401(k) and 457 plans for additional retirement savings

  • State-paid short-term disability coverage

  • Additional optional life and disability plans

  • Access to the Colorado State Employee Assistance Program

  • Membership opportunity with the Credit Union of Colorado

  • RTD (transit) EcoPass

  • Training and professional development

To learn more about State of Colorado benefits, please visit: https://www.colorado.gov/dhr/benefits

 

Equity, Diversity and Inclusion

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

 

To learn more about the “State of Colorado For All”, visit our Equity, Diversity, and Inclusion website.

 

ADAAA Accommodations 

The Office of the Governor is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.  If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator, the Director of Human Resources: jennifer.salvatore@state.co.us