Reports To: Director of Operations
FLSA Status: Exempt
The Facility and Operations Manager plays an important role maintaining a high quality facility and functional workspaces of The Denver Foundation. As owner of a historic building, the Foundation requires a seasoned facilities manager familiar with monitoring and maintaining building systems and equipment. The positon requires a commitment to customer service, clear recordkeeping, attention to detail, and a range of knowledge and experience in small business operations.
Please note: The Foundation will be relocating to its new facility in June of 2020. The Facilities and Operations Manager will pay a key role in planning the relocation, establishing relationships with vendors and service providers, and developing policies and procedures for the new building.
RESPONSIBILITIES & ESSENTIAL FUNCITONS:
- Facilities Management (60%)
- Monitor building operation systems and equipment, and all that relates to scheduling of regular facility maintenance activities and repairs during both regular and after hours
- Manage building systems and controls
- Track and manage all preventative maintenance agreements for all facility assets
- Periodically review and report on building health and anticipated capital improvement costs
- Evaluate, hire, and direct contracted service providers associated with facility maintenance and operations
- Proactively conduct minor repairs and maintenance procedures
- Solve facility problems and requests submitted via ticketing system
- Purchase and maintain supplies to facilitate repairs
- Develop policies and procedures for the use of supplies and facilities
- Participate in developing annual facilities budget
- Safety (15%)
- Along with the Director of Operations, serve as the organization’s safety lead by promoting and ensuring a safe work environment for all employees and visitors
- Develop and coordinate facility-wide procedures and guidelines to comply with regulatory safe workspace requirements
- Develop effective communication processes to make safety priorities and performance a core element of workplace culture
- Office Coordination (25%)
- Organize and maintain upkeep of common areas including reception, conference rooms, copy/supply rooms, kitchens, and storage areas
- Maintain office and refreshment supplies inventories by checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders, verifying receipt, and organizing supply and storage areas
- Develop and maintain relationships with vendors and service providers
- Coordinate onboarding activities for new staff members related to facilities, security, furniture, and business stationary
- Serve as the staff lead for operating the training room including monitoring building access, planning furniture lay-out, and greeting and orienting guests
- Serve as the primary support coverage for the welcome desk, including covering breaks
- A minimum of five years of functional experience in facilities management
- Commitment to customer service and resolving problems
- Outstanding organizational skills with great attention to detail
- Ability to “wear many hats” with a strong, self-starting work ethic
- Demonstrated ability to both follow existing processes and independently create new processes and procedures
- Ability to manage multiple projects at once and meet deadlines
- Functional understanding of, or ability to quickly learn, the maintenance needs of equipment and facilities
- Ability to maintain records, warranties, and submittals for facilities and equipment
- Ability to understand and follow written directions in manuals and on manufacturer websites
- Proficient with Microsoft Office Suite or related software as required to complete and maintain records
- Strong organizational, planning, time management, and project management skills
- Familiar with workplace and safety regulations
- Ability and desire to interact positively with people from a wide variety of experiences and backgrounds
- Proficient English oral and written communications skills
- Works well under pressure
- Alignment with the Foundation’s core values: leadership, equity, inclusiveness, and accountability
- Conversational Spanish language skills
- Experience managing a stand-alone facility
- Experience managing a historic property
WORK ENVIRONMENT: The position is based in an office environment with a mix of private offices and cubicles. Travel throughout the metro Denver region is an occasional requirement of the job. The position will occasionally be asked to staff evening events.
- Must be able to stand for long periods of time
- Must be able to access and navigate all areas of the facilities
- Must be able to access all parts of the company equipment
- Frequent extended hours in front of a computer screen with or without accommodations
- Must be able to lift objects up to 50 pounds
- Occasional activities occurring outdoors
ADDITIONAL ELIGIBILITY QUALIFICATIONS:
- Must be authorized to work in the United States
OTHER DUTIES: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time.
Compensation: This is a full-time exempt position. The Denver Foundation offers a competitive benefits package including paid time off, retirement contribution, tuition assistance, and medical, life, and disability insurances. The starting salary for this position ranges from $44,000 to $50,000, depending upon experience.
Application Process: Interested applicants should complete the application located on our Careers page at http://www.denverfoundation.org/About/Careers. Applications will be accepted until position is filled.
THE DENVER FOUNDATION’S ANTI-DISCRIMINATION POLICY: The Denver Foundation shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers, selection of vendors, and provision of services.
The Denver Foundation practices and champions inclusiveness in our community. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community. Candidates from traditionally marginalized communities are especially encouraged to apply.