Executive & Board Coordinator

Position: 
Executive & Board Coordinator
Employment: 
Full time
Location: 
Denver, CO
Organization Name: 
The Women's Foundation of Colorado
Application Deadline: 
Monday, February 3, 2020
Job Description: 

Responsibilities:

  • Takes initiative and advises the president and CEO on board and organization-related priorities as
  • necessary.
  • Organizes and maintains president & CEO’s calendar.
  • Vets and manages internal and external requests for general Foundation information, president and CEO’s meeting and speaking engagements, etc.
  • Prepares travel arrangements for president and CEO and staff for certain overnight travel.
  • Works directly with the chair of the board of trustees to manage the executive and governance committees. This includes, but is not limited to: scheduling, maintaining board materials, rosters, forms, online portal, etc.
  • Plans and executes bi-monthly board meetings and annual retreat. This includes managing the production, budget, and organization of meetings from start to finish, materials, minutes, and AV support.
  • Manages special projects, including, but not limited to: special events, ad hoc meetings, hiring, and other tasks as requested by the president and CEO and management.
  • Works closely with the development team in coordinating the president and CEO's outreach activities.
  • Develops and promotes good community relations among various constituents including donors, trustees, honorary trustees, committee and community members.
  • Drafts, proofreads, and suggests appropriate changes in correspondence and other documents.
  • Collects and distributes incoming office mail.
  • Promptly and accurately completes a daily checklog.
  • Ensures files are organized and kept current, including classifying, arranging, and storing files and information electronically and otherwise.
  • Monitors, prioritizes, and organizes daily workflow to meet project deadlines.