Data & Grants Administrator

Data & Grants Administrator
Full time
Boulder, CO
Organization Name: 
Community Foundation Boulder County
Application Deadline: 
Monday, March 27, 2023
Job Description: 

Job Title: Data & Grants Administrator

Position Summary:

Community Foundation Boulder County (CFBC) seeks a Grants Administrator who shares CFBC’s vision for building a more equitable Boulder County. The ideal candidate sees philanthropy as a vehicle for community engagement and empowerment. The Grants Administrator reports to the Chief Financial Officer & Chief Operating Officer (CFO & COO) and is responsible for managing and monitoring all grants authorized by the foundation and ensuring consistent grant processing. The position will manage a robust database – akoyaGO is our current operating system – and use it to support the grants administration function. In addition, the Grants Administrator will provide leadership with regards to finance and operations systems and foundation wide process improvements. The Grants Administrator is responsible for ensuring data integrity and will work collaboratively with other departments, as needed. The successful candidate will possess data management skills, advanced excel skills, collaboration and problem-solving skills and will provide seasoned guidance on compliance issues as well as key financial and operational best practices. This is a full-time, exempt position (100% full-time equivalent (FTE)). 

About Community Foundation Boulder County

Community Foundation Boulder County is a community catalyst, responding to immediate needs and anticipating future challenges. Through informed‐decision‐making, we inspire ideas and action and mobilize diverse resources to improve the quality of life for everyone in Boulder County. As a collaborator and convener, we promote inclusivity and provide leadership on key issues, working with community‐ minded individuals and organizations that want to make a difference.

Established in 1991, Community Foundation Boulder County currently has assets totaling more than $100 million. In 2021, the foundation received over $15 million in contributions and distributed over $10 million in grants to nonprofit organizations. CFBC has granted more than $120 million to nonprofit organizations since its inception and recently raised over $43 million to support fire recovery efforts in Boulder County.


Responsibilities and Essential Duties

Grant Administration – 40%

  • Oversees overall grants flow process, documents procedures, and manages all aspects of process implementation including approvals;
  • Administers all components of the grants cycle, including: database management, grant documentation, and grant compliance.  
  • Works internally with program staff and other stakeholders to structure and implement grantmaking programs;
  • Identifies opportunities to optimize existing grant workflow, collaborating with other colleagues to implement while ensuring continued quality and timeliness across all aspects of the grant cycle;
  • Provides clear, concise instruction on grants administration policies and procedures to both grantees and staff;
  • Analyzes budget and expenditure reports and ensures compliance with IRS and foundation-specific regulations for assigned grants;
  • Maintains accurate reporting for restricted grant budgets and expenditures.

Finance & Operations – 60%

  • Responsible for database, including assurance of data integrity, optimization of workflows and automation, data security;
  • Prepares accurate data and reports to foundation staff, Board of Trustees, and other internal and external stakeholders;
  • Documents and maintains system workflows;
  • Responsible for ensuring best practices and systems;
  • Provides support to finance team as needed;
  • Ensures compliance with respect to grant and donor related elements of foundation policies;


Skills and Competencies

  • Bachelor’s degree and/or work experience in grants administration, accounting, or related field;
  • Experience with non-profit organizations preferred;
  • Experience using data visualization software such as Power BI, Tableau, etc.
  • Advanced Excel – Applicants must understand how to use pivot tables, some advanced formulas and conditional formatting.
  • Enhanced systems skills, especially experience with donor and grantmaking software (Raiser’s Edge, Foundant, Fluxx, and/or SalesForce, as examples);
  • Ability to communicate and design approaches for relaying technical, budgetary, and program details to staff, consultants, grantees, and applicants in clear and user-oriented manner;
  • Experience in implementing policies and procedures;
  • Ability to implement effective workflow processes and procedures;
  • Detail-oriented and able to efficiently organize and manage multiple responsibilities;
  • Demonstrates a commitment to equity and a passion for innovation;
  • Ability to think critically, act decisively, and synthesize program and operational issues;
  • Willingness to take initiative, high level of self-motivation, and ease working independently or as part of a team;
  • Skilled in managing up and across and building resilient collegial relationships;
  • Ability to objectively analyze a situation and evaluate pros and cons of any course of action;
  • Ability to draw connections between what we do and how we do it and concern with the impact of the foundation’s work;
  • Personal qualities of integrity, honesty, and discretion.



This is a full‐time position (100% FTE) or 40 hours per week. The salary range for this position is $55,000 - $65,000. CFBC offers a competitive benefits package including health and dental insurance, paid time off, retirement contribution and match, parking pass, and Limited Health Reimbursement Account (employer funding of $2,000 per year).

Application Process

Interested applicants should send a cover letter and resume in a single file PDF to with the subject line “Grants Admin.”  The deadline for applications is 5 pm on Monday, March 27, 2023. No calls please.

Non‐Discrimination Policy

Community Foundation Boulder County is dedicated to the principles of equal employment opportunity (EEO) in any term, condition, or privilege of employment. We do not discriminate against applicants or employees based on age, race, sex, color, religion, sexual orientation, national origin, genetic information, disability, or any other status protected by state or local law.

Community Foundation Boulder County practices and champions inclusiveness in our community. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community. Candidates from traditionally marginalized communities are especially encouraged to apply.